Position Summary:

The Events Coordinator Fellow is an entry-level operations role designed to build real project management and operational skills in a mission-driven organization.

The fellow reports to the Managing Director of Operations and works closely with the Development and Marketing teams.

Responsibilities:

Event Operations & Execution

• Own logistics for assigned national NCSY and JSU events and retreats
• Support on-site event operations, including occasional travel and non-standard hours

Project Management & Coordination

• Manage event timelines, task tracking, and follow-ups using established tools and processes
• Coordinate across internal teams to ensure deadlines and details are aligned
• Learn to identify potential risks early and escalate issues with context and suggested next steps

Communication & Documentation

• Maintain accurate event documentation and shared files
• Serve as a point of coordination for internal stakeholders before and during events
• Support post-event wrap-up, including internal summaries

Qualifications

• Bachelor’s degree
• Strong organizational skills and comfort managing multiple moving pieces at once
• Clear written and verbal communication skills
• High attention to detail and consistent follow-through
• Comfort learning and using digital tools for task tracking, documentation, and coordination
• Ability to receive feedback, adjust quickly and ask clarifying questions
• Alignment with NCSY’s mission and comfort working in a fast-paced, collaborative environment

Travel & Schedule Expectations

• Travel is required for select national NCSY and JSU events and retreats, approximately 6–10 times per year
• Travel may include weekends and non-standard hours during peak event periods
• Time off is flexed around event and fellowship travel in coordination with the Operations team